Warehouse/Logistics/Inventory Supervising Program Administrator

Valley Water

Salary: $133,203.20 – $170,580.80 Annually

Job Type: Full-Time

Job Number: 01700-E

Location: CA, CA

Department: General Services

Closing: 11/10/2023 11:59 PM Pacific

Description
A 2.5% supervisory differential will apply

Overview:
Do you have 6 or more years of direct experience leading warehouse logistics, inventory distribution and supply chain management? Do you enjoy working with a variety of internal customers to help them achieve their business needs? If so, check out this opportunity!
Valley Water is looking for a subject matter expert in warehouse logistics, inventory distribution and supply chain management, to streamline and optimize warehouse distribution and inventory operations.

The Supervising Program Administrator would be responsible for establishing and administering Valley Water’s Storage Management Program and Warehouse Par Location Program which would enhance warehouse, inventory, and storage management at Valley Water facilities. In addition, this position will also administer Valley Water’s Uniform Program, maintain operations, and supervise four Inventory Control Technicians in the Warehouse.

Valley Water is searching for top-tier candidates to fill this exciting opportunity. Internal candidates will get first consideration for applications received by 10/30/2023.

Key Responsibilities include, but are not limited to:

• Supervises staff to plan, direct, manage, and oversee, the activities and operations of complex, management-designated warehouse programs; to serve as a subject matter expert and resource for assigned programs, including administrative, budgetary, financial, and compliance research analysis.
• Establishes and maintains inventory, warehousing, and distribution standards and procedures. Ensures that all materials are stored in a safe and orderly manner and in compliance with OSHA standards.
• Conducts research related to operations, process improvement/efficiencies, and develop and maintain performance measurements and tools to assess impact from management decisions; analyze findings and prepare appropriate reports and analysis.
• Develop, administer, and/or manage Valley Water’s Storage Management Program, Uniform Program, Warehouse Par Location Pilot Program. These programs support Valley Water’s core operations, including projects, for both Water Utility and Watersheds.
• Develop scope of work for Warehouse related contracts, manage contract terms and conditions and assist in the planning and preparation of the annual budget and other necessary reports.

Ideal Candidate’s Background Includes:
Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.

Ideal Experience:

• Six (6) years of increasingly responsible experience in warehouse/logistics/inventory programs including one (1) year in experience planning, organizing, coordinating, and directing various projects or programs, or serving as a subject matter expert or advisor.
• Experience implementing programs related to warehouse/logistics/inventory.
• Experience developing written reports.
• Experience managing commodity or service contracts related to warehousing and inventory logistics.
• Assist in the development and application of a program annual budget; prepare revenue and expense projections needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary.

Ideal Skills and Abilities:

• Excellent customer service and ability to work with all levels of staff.
• Train, organize, assign, and review the work of staff.
• Manage and direct comprehensive programs.
• Develop and administer assigned program goals, objectives, and procedures.
• Analyze and assess programs and operational needs and make appropriate adjustments.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals and objectives.
• Excellent communication and leadership skills, with the ability to communicate clearly and effectively, both verbally and in writing.
• Lead and coordinate with outside resources to develop appropriate teams to meet the projects goals.
• Juggle competing priorities and complete tasks on time independently with minimal supervision.
• Good judgment, problem solving and the ability to think on their feet.
• Excellent attention to detail with strong organization skills.

Ideal Knowledge:

• Principles, practices, methods, and tools of warehouse/logistics/inventory program’s underlying subject matter.
• Principles and practices of program development, administration, and evaluation.
• Applicable laws and regulatory codes related to warehouse safety (e.g. warehouse equipment, storage of hazardous materials).

Ideal Training and Education:
Education:

• Equivalent to a Bachelor’s degree from an accredited college or university with major course work in Business Administration or related field.

Substitution:
Directly related experience may be substituted for the college requirement on the basis of one and one-half years of experience for one year of education to a maximum of four years.

Required License or Certificate

Possession of, or ability to obtain, an appropriate, valid California driver’s license. Individuals who do not meet the driver’s license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.
To review the Classification Specification, please click https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/Program%20Administrator%20-%205-2019.pdf https://get.adobe.com/reader/
Business Support & Warehouse Unit (Position Code 98)COVID-19 vaccination requirement:
*To protect our most valuable assets, our employees, as well as the communities we serve, Valley Water requires all newly hired Valley Water personnel to be fully vaccinated (for COVID-19) or to be formally excused from the requirement through the **reasonable accommodation process (for details, see bottom of job posting)Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.

Selection Process

(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.
(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.
NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.
Consideration may be given to existing applicant pools within the same classification.Covid-19 Vaccination Requirement:
* Fully vaccinated means (1) it has been at least two weeks since a person has completed the entire recommended series of a COVID-19 vaccine, and (2) the person has provided proof of vaccination in a form consistent with the requirements for verification of vaccine status in the State of California’s July 26, 2021, Public Health Officer Order.
**Limited Exemptions to Vaccination Requirement
An individual who has been provided a job offer may request a reasonable accommodation to the vaccination requirement if they:
1. Have a contraindication recognized by the U.S. Centers for Disease Control and Prevention (CDC) or by the vaccine’s manufacturer to every approved COVID-19 vaccine. A contraindication means a condition that makes vaccination inadvisable;
2. Have a disability and are requesting an exception as a reasonable accommodation based upon this disability; or,
3. Object to COVID-19 vaccination based on their sincerely held religious belief, practice, or observance.
Valley Water’s Equal Opportunity Non-Discrimination Policy is available for review upon request.
Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.

Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.

To apply, please visit https://apptrkr.com/4717490

Home

jeid-a578c79f7d4ea946b1c7388aef199308